Thursday, 27 June 2013

Minutes of the Annual General Meeting of Crosthwaite & Lyth Tennis Club Wednesday 23 January 2013

Minutes of the Annual General Meeting of Crosthwaite & Lyth Tennis Club
Wednesday 23 January 2013
held at the The Punch Bowl, Underbarrow
 Val Nicholls, John Handley, Julie Young, John Leigh, Charlotte Webb, Sarah Rashleigh, Chris Tomlinson, Ian Tomlinson, Chris Mowat, Steve Ainsworth, Jo Ainsworth, Judy Pateson. 

Kate and Neville Pinkney, Ash and Becky Dewar, Anna and Chris Brisley, Simon Hodson, Trish and Dan Shiels, James Alexander, Isabelle Helaine Watson, Mary Rowlinson.

Minutes of the last AGM 8 February 2012:

The Minutes were agreed as a true record. 
Matters Arising: 
John L had received an email from Tom Brockbank, tennis coach, with details of indoor sessions at the Lakes School. The lessons start on Monday 11 February and there are five places left. Judy P will send a copy to all members.

Chairman’s Report: 

Charlotte W reported that regulars continued to use the court throughout 2012 but generally it hasn’t been used that much. In her opinion the court was in need of repair or resurfacing. This was agreed unanimously. It had been 8 years since the previous re-surface and at the time of renewal it was expected to last 10 years. Charlotte W will give John L details to enable him to seek quotations for resurfacing. It may be that a repaint is all that is needed. 

Charlotte W also requested ideas to deal with the trees surrounding the court. 

The summer evening drinks in the Club House were very successful. The costs were covered and it had been a very sociable event. 

The Strawberry Tea had not been as well attended, but the Club’s Tombola stall had provided welcome funds to support the Field Committee.

The Wimbledon ballot had been successful with some excellent choice of days drawn for the Club, at the Tournament. 

Charlotte W thanked members of the Committee for all their support during her time as Chairman and extended her thanks to all members who had turned out to help at events. She felt that for a small Club there was great enthusiasm and support. 

In anticipation of Charlotte W’s retirement as Chairman, all attending members were unanimous in their thanks to her.

Treasurer’s Report:

Sarah R provided all present with a copy of the accounts and informed Members that funds tend to increase by approximately £1000 a year but in 2012 it had only been £842.96. There is a surplus of £5611.97. 

Election of Officers and Committee: 
Thanks were extended to Steve and Jo A for hosting the Christmas drinks event and their generosity in not accepting any reimbursement for costs. 

Membership is made up of 44 families and 5 adults.

Following a query regarding ‘Visitors’ fees, it was confirmed that these go to the Field Committee. The total amount for the year had been £50.

Sarah R recommended that subscription fees remain the same and this was agreed.

John L proposed a vote of thanks to Sarah and Jonathan R for their hard work as Treasurer.

Election of Officers and Committee:
Charlotte W and Julie Y stood down from their respective roles as Chairman and Secretary but will remain on the Committee. 

John L was proposed as Chairman, by Judy P, and this was seconded by Chris T. All were in favour.
Judy P and Pippa M were proposed as Joint Secretary by John L, and this was seconded by Ian Tomlinson. All were in favour. 

John L proposed that Jo A and Val N become members of the Committee. This was seconded by Charlotte W and all were in favour.

Sarah R stood down as Treasurer and will not remain on the Committee. John L will contact possible candidates for a new Treasurer, and hopefully bring a successor to the next meeting. 

    a) Coaching

One class in the summer coaching had been missed due to bad weather. Chris T said that if classes were missed in the winter course, and it was not the students fault, a refund was paid.
Val N, kindly accepted the responsibility of organising coaching for the Summer. 

Any other Business

Chris T reported that there is a website called ‘Active Cumbria’ which is provided by a network of local agencies committed to increasing participation in sport and physical activity. Chris was keen that as many people as possible request indoor tennis facilities on the site to increase the chances of obtaining this facility. The link to the site will be sent to Members under separate cover.
A suggestion that an online booking system be set up for the Club was approved, and this will be taken forward to the Committee. 

 Date of next meeting:
Wednesday 6 March 2013 at 1830 at The Punchbowl at Underbarrow. The AGM finished at 1950hrs.

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